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How to Forward Emails to Microsoft Teams Channel (2024)?

Are you tired of constantly switching between your email and Microsoft Teams to keep your team updated on important communications? Well, fret not! With Microsoft Teams’ handy feature, you can seamlessly forward emails directly to your Teams channel, ensuring everyone stays in the loop effortlessly. In this guide, we’ll walk you through the simple steps to forward emails to Microsoft Teams channel in a few easy clicks.

Step 1: Access Your Teams Channel’s Email Address

First things first, let’s grab the unique email address associated with your Teams channel. Here’s how:

  • Navigate to the Teams channel where you want to forward emails.
  • Look for the “More options” button next to the channel’s name, and click it.
  • Select “Get email address”.
Forward emails to Microsoft Teams channel
  • Click “Copy”.
  • The email address of your channel is now copied and ready to be used.

Step 2: Configure Email Forwarding

Now that we have the email address handy, it’s time to set up email forwarding in Outlook Web. Follow these steps:

  • Log in to Outlook Web App of the mailbox which you want to enable the forwarding.
  • Once logged in, Click the Settings (gear/cog) icon in the upper-right corner of the screen.
  • Navigate to the “mail” tab and find the option for “Forwarding”. Click on it.
  • Toggle the switch to enable forwarding.
  • Now, paste the email address you copied from your Teams channel in Step 1 into the provided field. For example, it might look something like this:
  • If you wish to keep a copy of the forwarded messages in your inbox, feel free to check that box.
  • Once everything looks good, hit the “Save” button.

Step 3: Advanced Settings (If Necessary)

If, by chance, you encounter “The sender is not a member of the team and does not have permission to send email to this channel.” error Fear not! We’ve got you covered:

  • Head back to your Teams channel and select “Get email address” again.
  • Click on “Advanced settings” to delve into the details.
  • Here, you’ll find the option to tweak the settings to your liking. Select “Anyone can send emails to this address” and ensure it aligns with your desired behavior.

And there you have it! You’ve successfully activated forward emails to Microsoft Teams Channel, effortlessly streamlining communication within your team. Now, sit back, relax, and watch as important emails seamlessly flow into your channel, keeping everyone informed and on the same page. Happy collaborating!

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