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How To Add Guests To Microsoft Teams App (2023)

Earlier in this post, we shared on how to reserve rooms on Microsoft Teams. Today, I am going to show you on how to add guests to Microsoft Teams.

  • Microsoft teams is a chat-based workspace that makes it easy to have persistent and threaded conversations, host meetings, share files, collaborate on documents, and get work done with teams across the organization.
  • Microsoft Teams lets you work in a natural, conversational way – with everything you need in one place – available anytime, on any device.
  • Working with your co-workers is a breeze, but getting Guest Access ready for Teams takes a bit of doing.
  • This article will show you on how to add guests to Microsoft Teams and what you need to do to get Teams Guest access ready. Then we will look at the steps guests have to go through to get signed in to Teams.

Microsoft Teams Guest Access Checklist

Before adding guests to your Team, there are a few things to consider as the Admin of the tenant, to get ready.

Here’s a great checklist from Microsoft that we will use. My checklist is a bit different from theirs, but it works.

Here are the admin steps we will go through

  • Enable guest access at the tenant level
  • Add your guests in Azure AD
  • Configure Office 365 Groups
  • Verify you have the correct SharePoint sharing option set
  • Understand limitations your guests will have

Enable Guest Access at the Tenant Level

In this step, we need to configure the Guest Access and turn Teams on for all users. To do this,

  • Go to “Microsoft 365 admin center
  • Access “Settings
  • Select “Org settings
  • Select “Security & privacy
  • Select “Sharing
  • Make sure Teams is enabled.
How To Add Guests in Microsoft Teams

Add Guests in Azure AD

  • Azure AD is a powerful service to Microsoft 365 tenant where we can manage users, domains, devices, licenses and a host of other things.
  • It’s suggested that you add guests in Azure AD to get them registered. This is not necessary because when you add someone to a Team or a Group, they will be put in Azure AD.
  • Here’s a look at my list of users in Azure AD. To get here, I went to Admin Centers choices to Azure AD and selected users.
microsoft teams external users
  • To add a new guest, click “New Guest User

Configure Microsoft 365 Groups

Groups and Teams are different but related. You will need to make sure the O365 Groups settings will allow guests to access the files, conversations, etc. that you want them to.

  • To do this, go to “Microsoft 365 admin center
  • Expand “Settings
  • Select “Org settings
  • Select “Services
  • Select “Microsoft 365 Groups
  • Make sure settings are enabled.

Verify Sharing in SharePoint

Here’s another setting in the Microsoft 365 Admin Center to add guests to Microsoft Teams App. This time from SharePoint sharing.

  • Go to “Microsoft 365 Admin Center
  • Select “SharePoint” from “Admin centers
  • Expand “Policies
  • Select “Sharing
  • The button you choose here depends on how restrictive you want to be. You can see it starts with no sharing and progresses to anonymous links (the most permissive).
join microsoft teams meeting as guest

Understand Limitations Your Guests Have

  • Your guests are somewhat restricted and Microsoft provides this list of items to be aware of. The guest experience has limitations by design. Make sure you understand the guest experience so you don’t try to fix something that isn’t a problem.
    For example, here’s a list of some of the functionality that isn’t available to a guest in Microsoft Teams.
  • OneDrive for Business
  • People search outside of Teams
  • Calendar, Scheduled Meetings, or Meeting Details
  • PSTN
  • Organization chart
  • Create or revise a team
  • Browse for a team
  • Upload files to a person-to-person chat

How To Add Guests To Your Team?

  • Now, we get to the part where you can add people to your Team. You can add them from the Azure AD or right from Teams. (This is assuming you’ve already created at least one Team)
  • To start adding people, click the ellipsis next to your Team name (under Favorites). You’ll see several menu items, select ‘Add Members“.
  • When you type a name from your organization, the name will appear, but if you’re inviting a guest, you’ll need to add them by email address.
  • Microsoft Teams automatically sends an email to your guest. Your guest will click on the bar in the email and they’ll be taken to your Team.

Also Read: How To Remove Guest From Microsoft Teams Completely?

Now I’d like to hear from you:

Which finding from today’s report did you find most interesting? Or maybe you have a question about something that I covered.

Either way, I’d like to hear from you. So go ahead and leave a comment below.

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  4. FrustratedEx-cubicleWorking

    Thank you. You provided more information than I needed but it was clear and I was easily able to find what I was looking for. It’s so hard to understand why Microsoft “help” is incapable of this level of clarity, but all the same, your post was much appreciated.

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