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Recording Teams Meeting | Step-By-Step Guide In 2020

A step-by-step guide on recording teams meeting.

If you are looking to learn recording in Microsoft teams, you’ll love this new guide.

Let’s dive right into our findings.

Microsoft teams call recording: Important

  • Record your meetings in Teams to capture audio, video, and screen sharing activity.
  • The recording is automatically saved to Microsoft Stream so you can share it securely across the organization.
  • PowerPoint sharing, whiteboards and shared notes are not currently captured in meeting recordings.
  • You can record meetings and group calls, but recording one-on-one calls is not supported.

What is Microsoft Stream?

MS Stream is available to you with our Office 365 subscription. It is not a video creation tool, but it does allow you to upload and publish videos for distribution, based on the sharing permissions you set. Recordings in Teams are automatically saved to
Stream. It has a user interface similar to YouTube, which allows you to edit automatic captions.

Microsoft Stream: Channels and Groupshow

Channels and groups are two important terms to understand in the context of Microsoft Stream.

  • Channels in Microsoft Stream are different than channels on YouTube or other streaming services. Each channel is run by the designated “owner(s)” of the group, who can control who can contribute to the channel. In this way, a channel can have many contributors who are also the viewers. Additionally, groups can have multiple channels.
  • Groups are simpler to understand; a group is a group of users that is stored with own identifying name. For example, all science professors might be stored in a group called Science Professors, which has subgroups Chemistry Professors, Biology Professors, etc. Students are stored in class groups (Class A, Class B, etc.) and might also be part of groups for extracurricular activities. There is no limit on how many groups one user can be a part of. Groups are created by IT on request (for student groups this must come from the faculty advisor).
  • Groups can be public or private. Public groups can be joined by anyone within the organization without approval from the group’s owner. Private groups are more heavily moderated by the owner and the activity of these groups are invisible to non-members.

How do I access Microsoft Stream?

Microsoft Stream can be accessed in three ways.

Access through your Office365 Portal

  • On your Office365 home page, click the 3×3 square of dots in the upper left-hand corner.
  • Click All Apps.
  • Click on the Stream button with the red icon.

Access through web Microsoft stream

  • Enter web.microsoftstream.com in the address bar of your preferred browser.
  • Click Sign In and use your email and password.

Mobile access through the Microsoft Stream app

  • Microsoft Stream is available for iOS 11+
  • Microsoft Stream is available for Android 5.0+

How to enable recording in Microsoft teams?

  • Start or join the meeting.
  • To start recording, go to the meeting controls and click more actions (…) > Start recording.
recording teams meeting
  • Everyone in the meeting is notified that recording has started.
microsoft teams record
  • The meeting notification is also posted to the chat history.
  • To stop recording, go to the meeting controls and click more actions (…) > Stop recording.
  • The recording is then processed (which could take a while) and saved to Microsoft Stream, and then it’s ready to play.
  • The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel, if you’re meeting in a channel.

How to record teams meeting on mobile?

  • You can start, stop, and view meeting recordings in Teams mobile app.
  • To start recording, go to the meeting controls and select More options button > Start recording.
  • Everyone in the meeting will be notified that the recording has started.
  • To stop recording, go to the meeting controls and select More options button > Stop recording.
  • The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it’ll be ready to play.
  • The person who started the recording will receive an email from Microsoft Stream when the recording is available. It’ll also show up in the meeting chat—or in the channel, if you’re meeting in a channel.

Play a meeting recording in Teams

If you were part of the meeting, go to the chat history in Teams and click Play to play the meeting recording directly in Teams.

Play a meeting recording in Stream

If you own the meeting recording, you can also find it on Microsoft Stream. Just click My Content > Videos.

Share a link to a meeting recording with others

If you recorded the meeting, you can share the recording with people who did not attend the meeting, but you need to take a few additional steps.  Only the owner of the meeting recording can update permissions for the recording.

  1. In Teams, go to the meeting recording in the chat history and click more options (…) > Open in Microsoft Stream.
  2. In the Microsoft Stream portal, under the video, click on options (…) > Edit.
  3. In the Permissions section, add people or O365 groups who need viewer or owner access to the video. This is also where recording owners can name additional owners.
  4. Click Apply.
  5. In Teams, go to the meeting recording in the chat history and click more options (…) > Get a link.
  6. In the Get Stream link dialog box, click Copy.
  7. Paste the link into an email or Teams message and click Send.

How to download Microsoft teams recording?

Recording owners can download and distribute their meeting recordings.

  1. In Teams, go to the meeting recording in the chat history and click more options (…) > Open in Microsoft Stream.
  2. In the Microsoft Stream portal, under the video, click on options (…) > Download original video.
microsoft teams recording

Where are Microsoft teams recordings stored?

Microsoft teams recordings are stored in Microsoft Stream cloud storage. Once you record a meeting, Microsoft Stream retains it forever (or until the recording owner deletes it). If the recording doesn’t get uploaded to Stream, it’s stored in Teams cloud storage, where it’s available for download for 20 days. Currently, the meeting recording feature is turned off for customers whose Teams data is stored in-country if Microsoft Stream isn’t available in the in-country data residency region where the data is stored.

To find the region where your Microsoft Stream data is stored, in Microsoft Stream, click ? in the upper-right corner, click About Microsoft Stream, and then click Your data is stored in. To learn more about the regions where Microsoft Stream stores data, see Microsoft Stream FAQ.

To learn more about where data is stored across services in Microsoft 365 or Office 365, see Where is your data located?

How to delete recording in Microsoft teams?

Recording owners (either the person who started the recording, or any additional owners named by that person) are the only people who can delete recordings.

  1. In Teams, go to the meeting recording in the chat history and click more options (…) > Open in Microsoft Stream.
  2. In the Microsoft Stream portal, under the video, click on options (…) > Delete.

How to recover your deleted videos?

When videos are deleted in Microsoft Stream they go into a 30 day recycle bin.

The video recycle bin allows you to restore videos if they were accidentally deleted or to permanently delete videos already in the recycle bin before the 30-day limit. If no action is taken 30 days after videos are deleted they will automatically be purged from the recycle bin and permanently deleted.

When viewing your recycle bin you will see all videos that you are an owner of, even if you didn’t delete the video.

  • To get to your recycle bin, go to My content > Recycle bin.
  • Click the Restore icon restore icon to restore a video and undelete it. When a video is restored from the recycle bin its permissions, links to groups, and channels, and information about the video will be restored as well.
  • Or click the Delete icon restore icon to remove the video from the recycle bin and permanently delete it.

If you trim the team recording within Microsoft Stream, the trimmed portions of the video are permanently removed, so the original video cannot be recovered. For more information, check Trim a video in Microsoft Stream. As a workaround, when you trim any meeting recording in Stream, first download the video as a backup to prevent data loss.

Microsoft teams call recording compliance

Microsoft Stream now logs user activity like viewing, uploading, downloading and sharing videos, as well as an administrative activity like changing settings for auditing purposes. The audit logs can be viewed in the Office 365 Security and Compliance Portal, with additional tools to search by user, date, and type of activity or for advanced scenarios and automation, the same audit logs can be accessed with PowerShell commands and APIs.

To learn more and get started on how to access Microsoft Stream audit logs and details on what events are being logged, please visit Audit Logs in Microsoft Stream.

Microsoft stream transcription

The Allow Transcript should be enabled in a tenant to edit transcripts and only the owner who initiated the recording can perform the task.

TeamsAdminCenter-> Meetings-> meeting policies->Global( Org-Wide Default)

recording teams meeting

From the meeting recording available Teams chat -> Click on More options (…) and Select Open in Microsoft Stream.

microsoft teams recording

Now from the Stream portal-> Navigate to  My Content->Videos-> Select the Video->Update Video Details.

recording teams meeting

Under Options -> Captions-> Select Download file

record microsoft teams meeting

Now edit the Downloaded File by launching it using NOTEPAD Application. We added a New Text called let’s stop it now

microsoft teams record meeting

Upload the  File which has been modified, Please uncheck the option Autogenerate a caption file.

ms teams record

Now It’s Your Turn:

So that’s how I recording teams meeting in 2020.

Which finding from today’s report did you find most interesting? Or maybe you have a question about something that I covered.

Either way, I’d like to hear from you. So go ahead and leave a comment below.

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