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Recording Teams Meeting | A Step-By-Step Guide (2022)

A step-by-step guide on recording teams meeting.

If you are looking to learn recording on Microsoft teams, you’ll love this new guide.

Let’s dive right into our findings.

Microsoft teams call recording: Important

Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen sharing activity, and you can share it securely across your organization.

A recording will expire and be automatically deleted after a set period of time. The length of time it’s available is set by your admin, but you can change the expiration date of any given recording. For more info, see Manage the expiration of a meeting recording.

Note: Meeting recordings won’t capture whiteboards, annotations, shared notes, and also won’t include videos or animations embedded in PowerPoint Live presentations. When you view a meeting recording, you’ll see no more than four peoples’ video streams at once.

How to start recording teams meeting?

  • Start or join the meeting.
  • Go to the meeting controls and select More options button > Start recording.
recording teams meeting
  • Everyone in the meeting is notified that recording has started.
microsoft teams record
  • The meeting notification is also posted to the chat history.
  • To stop recording, go to the meeting controls and click more actions (…) > Stop recording.
  • The recording is then processed (which could take a while) and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.
  • The meeting recording shows up in the meeting chat or channel conversation (if you are meeting in a channel).

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn’t present.

  • Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.
  • Has recording enabled by an IT admin.
  • Isn’t a guest or from another organization.

Manage the expiration of a meeting recording

Your admin’s settings determine whether (and when) a recording will expire. If your recording has an expiration date, you’ll see a message indicating that when the recording pops into the meeting chat after the meeting ends.

Open the details pane to view or change the expiration date.

There are a couple of different ways to get there:

  • Click on the recording to open it in your browser. Once the browser page has opened, select Info icon in the upper right to open the details pane.
  • Or, go to My files in your OneDrive or SharePoint site and view as a list. Mouse over the recording in question, select Show actions (the three vertical dots to the right of the file name), and then choose Details.

When the details pane is open, look for Expiration date. Here’s where you’ll see the date that’s currently set.

Open the drop-down to see your options for changing the date. Extend the recording’s availability for a certain number of days, or pick a specific date on the calendar. You can also choose No expiration if you don’t want it to be deleted.

If you would like to edit the expiration date in the player, click the i icon on the top right.

Notes:

  • The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don’t worry—if you’ve selected No expiration, it won’t expire.
  • The owner of the recording will get an email when it expires. At that point, they’ll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.
  • Watching the recording won’t affect the expiration date.

Play and share a meeting recording in Teams

The recording will be available after the meeting was scheduled to end (so not necessarily when it actually ends). 

If you were part of a scheduled meeting, go the Details tab of the meeting event in your calendar and select the recording. If it was a channel meeting, go to the channel conversation and select the recording.

You can also select More actions More options button on the meeting recording and choose Open in OneDrive if it was a chat meeting, or Open in SharePoint if it was a channel meeting.

Channel meetings

For channel meetings, the recording will be stored in a Recordings folder in the Files tab for the channel.

The Files tab stores all files in a SharePoint site and document library for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.

All other meetings 

For non-channel meetings, the recording will be stored in the Recordings folder in the OneDrive directory of the person who started the recording.

Share a link to a meeting recording with others

If you recorded or organized the meeting, you can share the recording with people who weren’t invited to the meeting—by just sharing it like you would share any other file. Just find the file in OneDrive or SharePoint and share it directly with people or copy a link and share it however you like.

If you weren’t the person who recorded or organized the meeting, you can still share the recording with people weren’t invited to the meeting. However, the meeting organizer or the the meeting recorder will need to approve your share action before other people will get access.

Download a meeting recording

Only the person who started the recording and the meeting organizer can download the recording. Go here to learn more about downloading files or folders from OneDrive or SharePoint.

How to record teams meeting on mobile?

  • You can start, stop, and view meeting recordings in Teams mobile app.
  • To start recording, go to the meeting controls and select More options button > Start recording.
  • Everyone in the meeting will be notified that the recording has started.
  • To stop recording, go to the meeting controls and select More options button > Stop recording.
  • The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it’ll be ready to play.
  • The person who started the recording will receive an email from Microsoft Stream when the recording is available. It’ll also show up in the meeting chat or in the channel if you’re meeting in a channel.

How to delete recording in Microsoft teams?

Recording owners (either the person who started the recording, or any additional owners named by that person) are the only people who can delete recordings.

To delete a meeting recording in OneDrive for non-channel meetings:

You can delete specific files or photos on Microsoft OneDrive, or you can delete entire folders and all the items in them. If you need to, you might be able to restore deleted files from the OneDrive recycle bin.

  • Go to the OneDrive website. You might need to sign in with your Microsoft account, or your work or school account.
  • Select the files or folders you want to delete by pointing to each item and clicking the circle check box that appears. (The left image below shows items in List view, the right image shows items in Tiles or Photos view.)
  • To select all files in a folder, click the circle to the left of the header row, or press CTRL + A on your keyboard. (You can also select several files at once by selecting one file, scrolling down the list, then hold down the Shift key while left-clicking the last item you want to select.)
  • On the bar at the top of the page, select Delete. (You can also right-click the selected file or folder and select Delete.)
  • If you do not see the Delete icon in the top navigation bar, or when you right-click a selected item, you may not have permission to delete that file or folder.

To delete a meeting recording in SharePoint for channel meetings:

You can delete files, folders, or links in your SharePoint document library that you don’t need anymore, such as old content or obsolete folders.

  • In SharePoint, open the document library and hover over the item you want to delete, and select the checkmark.
  • To delete multiple items, repeat this step. You can delete as many items as you want.
  • On the Top Link bar, select Delete
  • In the Delete dialog, to remove the item, select Delete.
  • The status box appears in the upper top of the document library informing you that the item has been deleted.

If your organization still uses Stream to record meeting, follow these instructions.

  • In Teams, go to the meeting recording in the chat history and click more options (…) > Open in Microsoft Stream.
  • In the Microsoft Stream portal, under the video, click on options (…) > Delete.

How to recover your deleted videos?

If you accidentally delete a file or folder in OneDrive, you may be able to recover it later from the OneDrive recycle bin.

Go to the OneDrive website, and sign in with either your Microsoft account or your work or school account.
In the navigation pane, select Recycle bin.

  • Select the files or folders you want to restore by pointing to each item and clicking the circle check box that appears, and then click Restore.

Tip: If you’re using OneDrive with your personal account, you can select Restore all items to restore everything in your recycle bin. This option isn’t available in your work or school OneDrive. Files deleted from your Personal Vault will only show up in your recycling bin if your Personal Vault is unlocked before you check the recycle bin. You can use the Show Personal Vault items command in the recycle bin to unlock the Personal Vault and see those items.

Notes: 

  • If you’re signed into OneDrive with a Microsoft account, items in the recycle bin are automatically deleted 30 days after they’re put there.
  • If you’re signed in with a work or school account, items in the recycle bin are automatically deleted after 93 days, unless the administrator has changed the setting. See more information about on how long deleted items are kept for work or school accounts.

To restore deleted items from Sharepoint:

When you delete items from a document library or list in Microsoft Teams or SharePoint, they aren’t immediately removed. Deleted items go into the SharePoint site recycle bin for a period of time or until they are emptied from the recycle bin. The SharePoint site recycle bin isn’t the same as the Windows recycle bin that you see on your desktop.

While items are in the site recycle bin, you can restore items you deleted to their original location. If you’re using SharePoint in Microsoft 365, you can even view and restore items that were deleted by someone else, as long as you have edit permissions.

  • Go to the SharePoint site that the items were deleted from. (In Microsoft Teams, from the Files tab at the top of your channel, select More > Open in SharePoint.)
  • In the Quick Launch bar navigation on the bottom left of the screen, click Recycle bin.

If you don’t see the Recycle bin on the Quick Launch bar, follow these steps:

  • Click Settings and then click Site contents.
  • The recycle bin is in the top right portion of the Site Contents page.

On the Recycle bin page, click the box to the left of the items or files you want to restore.

Click Restore.

If you don’t see the item you’re looking for, and it was deleted recently, a site collection administrator might be able to restore it from the site collection recycle bin. If you’re the site collection administrator, see Restore deleted items from the site collection recycle bin. When an item is restored, it is restored to the same location that it was deleted from. 

Deleted items are retained in recycle bins for a certain period of time. For SharePoint, the retention time is 93 days. It begins when you delete the item from its original location. When you delete the item from the site recycle bin, it goes into the site collection recycle bin. It stays there for the remainder of the 93 days, and then is permanently deleted.

You can restore a list, list item, library, file, or a version of a file to its original location, as long as you have not already deleted its parent. For example, you can’t restore a version of a file if the file itself has been deleted. That’s because when you delete a file, you delete all versions of the file. Similarly, you cannot restore a file if the library to which it belonged has been deleted. You must first restore the library and then restore the file to the library.

When you restore a library, all of the files that the library contains are also restored. Also, when you restore an item that was originally located in a deleted folder, the folder is recreated in its original location and the item is restored in the folder. Yet, the entire contents of the folder isn’t restored.

Allow Recording for 1:1 chats

Call recording is controlled by the Set-CsTeamsMeetingPolicy / AllowCloudRecording attribute which has to be set to TRUE to allow 1:1 recording.

To enable Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Set-CsTeamsCallingPolicy -Identity Global -AllowCloudRecordingForCalls $true

To confirm Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Get-CsTeamsCallingPolicy -Identity Global | Select AllowCloudRecordingForCalls

To disable Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Set-CsTeamsCallingPolicy -Identity Global -AllowCloudRecordingForCalls $false

To confirm Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Get-CsTeamsCallingPolicy -Identity Global | Select AllowCloudRecordingForCalls

How to access and use these commands?

Connect to Skype for Business Online module and after you enter your password to connect, you will now have access to all the commands and many other items with Teams.

Issues with meeting recordings

You experience one of the following issues in Microsoft Teams:

  • The meeting recording button is missing.
  • The meeting recording link isn’t included or visible in a chat window.

Issue 1: The Meeting recording button is missing

  • Leave and rejoin the meeting. This might restore the recording functionality.
  • Use the Teams web client to join and record the meeting.
  • Make sure that you’re trying to record a meeting, and not a 1:1 call. Call recording is controlled by the AllowCloudRecordingForCalls parameter of Teams calling policies.

Try again to record the meeting. If the issue still isn’t resolved, ask your administrator to open a support ticket with Microsoft.

Issue 2: The meeting recording link isn’t visible in a chat window

In high-volume chat sessions, a known issue prevents the meeting recording link from appearing for one or more users. Try scrolling up to the top of the chat window and then scrolling back to the bottom. This action might trigger a chat service event and restore the meeting recording link.

If the meeting recording link still isn’t visible, use either of the following methods to locate the recording, depending on your storage location. The location is provided in the diagnostic report.

For non-channel meetings, the recording is stored in the Recordings folder under My files.

Example: <Recording user’s OneDrive for Business>/My files/Recordings

For channel meetings, the recording is stored in the Teams site documentation library in the Recordings folder in SharePoint. To find the recording link in the Teams channel, select Files > Recordings > Open in SharePoint.

Example in Teams: /Files/Recordings

Administrators can also find the recording link for users directly in SharePoint from the Recordings folder under Documents.

Example in SharePoint: <SharePoint/Documents/Channel name>/Recordings

So that’s how recording teams meeting works.

Which finding from today’s report did you find most interesting? Or maybe you have a question about something that I covered.

Either way, I’d like to hear from you so go ahead and leave a comment below.

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