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Recording Teams Meeting | A Step-By-Step Guide (2021)

A step-by-step guide on recording teams meeting.

If you are looking to learn recording in Microsoft teams, you’ll love this new guide.

Let’s dive right into our findings.

Microsoft teams call recording: Important

  • Record your meetings in Teams to capture audio, video, and screen sharing activity.
  • The recording is automatically saved to Microsoft Stream so you can share it securely across the organization.
  • PowerPoint sharing, whiteboards and shared notes are not currently captured in meeting recordings.
  • You can record meetings and group calls, but recording one-on-one calls is not supported.

What is Microsoft Stream?

MS Stream is available to you with our Microsoft 365 subscription. It is not a video creation tool, but it does allow you to upload and publish videos for distribution, based on the sharing permissions you set. Recordings in Teams are automatically saved to
Stream. It has a user interface similar to YouTube, which allows you to edit automatic captions.

Microsoft Stream: Channels and Groups

Channels and groups are two important terms to understand in the context of Microsoft Stream.

  • Channels in Microsoft Stream are different than channels on YouTube or other streaming services. Each channel is run by the designated “owner(s)” of the group, who can control who can contribute to the channel. In this way, a channel can have many contributors who are also the viewers. Additionally, groups can have multiple channels.
  • Groups are simpler to understand; a group is a group of users that is stored with own identifying name. For example, all science professors might be stored in a group called Science Professors, which has subgroups Chemistry Professors, Biology Professors, etc. Students are stored in class groups (Class A, Class B, etc.) and might also be part of groups for extracurricular activities. There is no limit on how many groups one user can be a part of. Groups are created by IT on request (for student groups this must come from the faculty advisor).
  • Groups can be public or private. Public groups can be joined by anyone within the organization without approval from the group’s owner. Private groups are more heavily moderated by the owner and the activity of these groups are invisible to non-members.

How do I access Microsoft Stream?

Microsoft Stream can be accessed in three ways.

Access through your Microsoft Portal

  • On your Microsoft 365 home page, click the 3×3 square of dots in the upper left-hand corner.
  • Click All Apps.
  • Click on the Stream button with the red icon.

Access through web Microsoft stream

  • Enter web.microsoftstream.com in the address bar of your preferred browser.
  • Click Sign In and use your email and password.

Mobile access through the Microsoft Stream app

  • Microsoft Stream is available for iOS 11+
  • Microsoft Stream is available for Android 5.0+

How to enable recording in Microsoft teams?

  • Start or join the meeting.
  • To start recording, go to the meeting controls and click more actions (…) > Start recording.
recording teams meeting
  • Everyone in the meeting is notified that recording has started.
microsoft teams record
  • The meeting notification is also posted to the chat history.
  • To stop recording, go to the meeting controls and click more actions (…) > Stop recording.
  • The recording is then processed (which could take a while) and saved to Microsoft Stream, and then it’s ready to play.
  • The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel, if you’re meeting in a channel.

How to record teams meeting on mobile?

  • You can start, stop, and view meeting recordings in Teams mobile app.
  • To start recording, go to the meeting controls and select More options button > Start recording.
  • Everyone in the meeting will be notified that the recording has started.
  • To stop recording, go to the meeting controls and select More options button > Stop recording.
  • The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it’ll be ready to play.
  • The person who started the recording will receive an email from Microsoft Stream when the recording is available. It’ll also show up in the meeting chat or in the channel if you’re meeting in a channel.

Play a meeting recording in Teams

If you were part of the meeting, go to the chat history in Teams and click Play to play the meeting recording directly in Teams.

Play a meeting recording in Stream

If you own the meeting recording, you can also find it on Microsoft Stream. Just click My Content > Videos.

Share a link to a meeting recording with others

If you recorded the meeting, you can share the recording with people who did not attend the meeting, but you need to take a few additional steps.  Only the owner of the meeting recording can update permissions for the recording.

  1. In Teams, go to the meeting recording in the chat history and click more options (…) > Open in Microsoft Stream.
  2. In the Microsoft Stream portal, under the video, click on options (…) > Edit.
  3. In the Permissions section, add people or O365 groups who need viewer or owner access to the video. This is also where recording owners can name additional owners.
  4. Click Apply.
  5. In Teams, go to the meeting recording in the chat history and click more options (…) > Get a link.
  6. In the Get Stream link dialog box, click Copy.
  7. Paste the link into an email or Teams message and click Send.

How to download Microsoft teams recording?

Recording owners can download and distribute their meeting recordings.

  1. In Teams, go to the meeting recording in the chat history and click more options (…) > Open in Microsoft Stream.
  2. In the Microsoft Stream portal, under the video, click on options (…) > Download original video.
microsoft teams recording

Where are Microsoft teams recordings stored?

Microsoft teams recordings are stored in Microsoft Stream cloud storage. Once you record a meeting, Microsoft Stream retains it forever (or until the recording owner deletes it). If the recording doesn’t get uploaded to Stream, it’s stored in Teams cloud storage, where it’s available for download for 20 days. Currently, the meeting recording feature is turned off for customers whose Teams data is stored in-country if Microsoft Stream isn’t available in the in-country data residency region where the data is stored.

To find the region where your Microsoft Stream data is stored, in Microsoft Stream, click ? in the upper-right corner, click About Microsoft Stream, and then click Your data is stored in. To learn more about the regions where Microsoft Stream stores data, see Microsoft Stream FAQ.

To learn more about where data is stored across services in Microsoft 365 or Office 365, see where is your data located?.

How to delete recording in Microsoft teams?

Recording owners (either the person who started the recording, or any additional owners named by that person) are the only people who can delete recordings.

Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive and SharePoint. Some organizations are already choosing to make this change.

To learn about deleting a meeting recording in OneDrive for non-channel meetings:

You can delete specific files or photos on Microsoft OneDrive, or you can delete entire folders and all the items in them. If you need to, you might be able to restore deleted files from the OneDrive recycle bin.

  • Go to the OneDrive website. You might need to sign in with your Microsoft account, or your work or school account.
  • Select the files or folders you want to delete by pointing to each item and clicking the circle check box that appears. (The left image below shows items in List view, the right image shows items in Tiles or Photos view.)
  • To select all files in a folder, click the circle to the left of the header row, or press CTRL + A on your keyboard. (You can also select several files at once by selecting one file, scrolling down the list, then hold down the Shift key while left-clicking the last item you want to select.)
  • On the bar at the top of the page, select Delete. (You can also right-click the selected file or folder and select Delete.)
  • If you do not see the Delete icon in the top navigation bar, or when you right-click a selected item, you may not have permission to delete that file or folder.

To learn about deleting a meeting recording in SharePoint for channel meetings:

You can delete files, folders, or links in your SharePoint document library that you don’t need anymore, such as old content or obsolete folders.

  • In SharePoint, open the document library and hover over the item you want to delete, and select the checkmark.
  • To delete multiple items, repeat this step. You can delete as many items as you want.
  • On the Top Link bar, select Delete  Select one or more documents, and click Delete.
  • In the Delete dialog, to remove the item, select Delete.
  • The status box appears in the upper top of the document library informing you that the item has been deleted.

If your organization still uses Stream to record meeting, follow these instructions.

  • In Teams, go to the meeting recording in the chat history and click more options (…) > Open in Microsoft Stream.
  • In the Microsoft Stream portal, under the video, click on options (…) > Delete.

How to recover your deleted videos?

If you accidentally delete a file or folder in OneDrive, you may be able to recover it later from the OneDrive recycle bin.

Go to the OneDrive website, and sign in with either your Microsoft account or your work or school account.
In the navigation pane, select Recycle bin.

  • Select the files or folders you want to restore by pointing to each item and clicking the circle check box that appears, and then click Restore.

Tip: If you’re using OneDrive with your personal account, you can select Restore all items to restore everything in your recycle bin. This option isn’t available in your work or school OneDrive. Files deleted from your Personal Vault will only show up in your recycling bin if your Personal Vault is unlocked before you check the recycle bin. You can use the Show Personal Vault items command in the recycle bin to unlock the Personal Vault and see those items.

Notes: 

  • If you’re signed into OneDrive with a Microsoft account, items in the recycle bin are automatically deleted 30 days after they’re put there.
  • If you’re signed in with a work or school account, items in the recycle bin are automatically deleted after 93 days, unless the administrator has changed the setting. See more information about on how long deleted items are kept for work or school accounts.

To restore deleted items from Sharepoint:

When you delete items from a document library or list in Microsoft Teams or SharePoint, they aren’t immediately removed. Deleted items go into the SharePoint site recycle bin for a period of time or until they are emptied from the recycle bin. The SharePoint site recycle bin isn’t the same as the Windows recycle bin that you see on your desktop.

While items are in the site recycle bin, you can restore items you deleted to their original location. If you’re using SharePoint in Microsoft 365, you can even view and restore items that were deleted by someone else, as long as you have edit permissions.

  • Go to the SharePoint site that the items were deleted from. (In Microsoft Teams, from the Files tab at the top of your channel, select More > Open in SharePoint.)
  • In the Quick Launch bar navigation on the bottom left of the screen, click Recycle bin.

If you don’t see the Recycle bin on the Quick Launch bar, follow these steps:

  • Click Settings Office 365 Settings button , and then click Site contents.
  • The recycle bin is in the top right portion of the Site Contents page.

On the Recycle bin page, click the box to the left of the items or files you want to restore.

Click Restore.

If you don’t see the item you’re looking for, and it was deleted recently, a site collection administrator might be able to restore it from the site collection recycle bin. If you’re the site collection administrator, see Restore deleted items from the site collection recycle bin.

When an item is restored, it is restored to the same location that it was deleted from. 

Deleted items are retained in recycle bins for a certain period of time. For SharePoint, the retention time is 93 days. It begins when you delete the item from its original location. When you delete the item from the site recycle bin, it goes into the site collection recycle bin. It stays there for the remainder of the 93 days, and then is permanently deleted.

You can restore a list, list item, library, file, or a version of a file to its original location, as long as you have not already deleted its parent. For example, you can’t restore a version of a file if the file itself has been deleted. That’s because when you delete a file, you delete all versions of the file. Similarly, you cannot restore a file if the library to which it belonged has been deleted. You must first restore the library and then restore the file to the library.

When you restore a library, all of the files that the library contains are also restored. Also, when you restore an item that was originally located in a deleted folder, the folder is recreated in its original location and the item is restored in the folder. Yet, the entire contents of the folder isn’t restored.

When videos are deleted in Microsoft Stream they go into a 30 day recycle bin.

The video recycle bin allows you to restore videos if they were accidentally deleted or to permanently delete videos already in the recycle bin before the 30-day limit. If no action is taken 30 days after videos are deleted they will automatically be purged from the recycle bin and permanently deleted.

When viewing your recycle bin you will see all videos that you are an owner of, even if you didn’t delete the video.

  • To get to your recycle bin, go to My content > Recycle bin.
  • Click the Restore icon restore icon to restore a video and undelete it. When a video is restored from the recycle bin its permissions, links to groups, and channels, and information about the video will be restored as well.
  • Or click the Delete icon restore icon to remove the video from the recycle bin and permanently delete it.

If you trim the team recording within Microsoft Stream, the trimmed portions of the video are permanently removed, so the original video cannot be recovered. For more information, check Trim a video in Microsoft Stream. As a workaround, when you trim any meeting recording in Stream, first download the video as a backup to prevent data loss.

Microsoft teams call recording compliance

Microsoft Stream now logs user activity like viewing, uploading, downloading and sharing videos, as well as an administrative activity like changing settings for auditing purposes. The audit logs can be viewed in the Security and Compliance Portal, with additional tools to search by user, date, and type of activity or for advanced scenarios and automation, the same audit logs can be accessed with PowerShell commands and APIs.

To learn more and get started on how to access Microsoft Stream audit logs and details on what events are being logged, please visit Audit Logs in Microsoft Stream.

Microsoft stream transcription

The Allow Transcript should be enabled in a tenant to edit transcripts and only the owner who initiated the recording can perform the task.

TeamsAdminCenter-> Meetings-> meeting policies->Global( Org-Wide Default)

recording teams meeting

From the meeting recording available Teams chat -> Click on More options (…) and Select Open in Microsoft Stream.

microsoft teams recording

Now from the Stream portal-> Navigate to  My Content->Videos-> Select the Video->Update Video Details.

recording teams meeting

Under Options -> Captions-> Select Download file

record microsoft teams meeting

Now edit the Downloaded File by launching it using NOTEPAD Application. We added a New Text called let’s stop it now

microsoft teams record meeting

Upload the  File which has been modified, Please uncheck the option Autogenerate a caption file.

ms teams record

Allow Recording for 1:1 chats

Call recording is controlled by the Set-CsTeamsMeetingPolicy / AllowCloudRecording attribute which has to be set to TRUE to allow 1:1 recording.

To enable Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Set-CsTeamsCallingPolicy -Identity Global -AllowCloudRecordingForCalls $true

To confirm Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Get-CsTeamsCallingPolicy -Identity Global | Select AllowCloudRecordingForCalls

Backout Plan:

To disable Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Set-CsTeamsCallingPolicy -Identity Global -AllowCloudRecordingForCalls $false

To confirm Cloud Recording for 1:1 chats on the Global policy run the following cmdlet:

Get-CsTeamsCallingPolicy -Identity Global | Select AllowCloudRecordingForCalls

How to access and use these commands?

Connect to Skype for Business Online module and after you enter your password to connect, you will now have access to all the commands and many other items with Teams.

So that’s how recording teams meeting works.

Which finding from today’s report did you find most interesting? Or maybe you have a question about something that I covered.

Either way, I’d like to hear from you so go ahead and leave a comment below.

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